Maintenance Plan: Role Re-alignment

Important Note

The following process effects employee history, payroll - and - schedule!

  • Please pay close attention to the instructions laid out below to avoid any problems. 
  • Please do not skip steps or move ahead without consulting Big Chip. 
  • If you are unaware of your organization's scheduled date - please contact support@bigchip.ca.


Step 1 - Schedule Downtime (Wednesday)

  • Big Chip Lab cut off access at 10a. 
  • Big Chip Lab will deploy list of approved roles to your organization.
  • Big Chip Lab will append " - Old" to the ending name of any role that is no longer approved.
  • Big Chip Lab will email organizations invalid roles + employees list. 
  • Organizations are responsible to make their own changes / corrections.



Step 2 - Updating Employees (Thursday - Sunday)

  • Location management makes adjustments to employee roles.
    Roles that are no longer used will end with " - Old" to better help identify them.
    >> How to: Change Employee Roles
  • Location management makes adjustments to employee schedule.
    As schedules are reliant on roles these adjustments will effect schedules.
    This means that you will have to re-create the schedule for any " - Old" role.

NOTE: Once you adjust the employee's roles, you will not be able to do payroll for the roles that end with " - Old" unless you use Quick Add to add the shift with the approved role.



Step 3 - Review / Deficiencies (Monday)

  • Big Chip Lab will review work done by management and advise of any deficiencies. 


Step 4 - Remove " - Old" Roles (June 23, 2021)

  • Big Chip Lab will automatically remove all roles that end with " - Old" on June 23, 2021.