How to: Configuring GL Account(s)

Important Notes

  • Any changes made with the instructions in this article, will effect every location in a group.
  • Once an account is created the Code is locked and can not be changed with out a support ticket.
  • Once entries are made into Daily Entry Tab the Daily Entry configuration is locked and can not be changed with out a support ticket.
  1. Click the Accounting icon in the navigation menu
  2. Click the GL Accounts tab
  3. Select an account from the list
  4. Look for available options in the right hand side Configuration panel 
  5. Make changes to the options required
  6. Finish by clicking Save Changes in the ribbon
Configuration Option Details
Type Sets the selected account's behaviour in the Daily Entry tab during cash balancing
Also adds the (+/-) characters beside the line items in Daily Entry
In = Postitive (+) / Addition
Out = Negative (-) / Subtraction
Invoices Sets the selected accounts behaviour in the accounts dropdown line item(s) in the Invoices tab during the Add Invoice process
Yes = Included
No = Omitted
Force = Included on every vendor regardless of a vendor's configuration 
Petty Cash Sets the selected accounts behaviour in the accounts dropdown line item(s) in the Petty Cash tab during the Add Entry process
Yes = Included
No = Omitted
Force = Included on every vendor regardless of a vendor's configuration 
Daily Entry Allows the selected account to be available for use in the Daily Entry tab
Important Note
If any entry is detected in Daily Entry - this field is locked
Any modifications from here on would require a support ticket
Daily Entry Category Assigns selected account to a Daily Entry Category
Important Note
If any entry is detected in Daily Entry - this field is locked
Any modifications from here on would require a support ticket
Day Part Enables the automated Day Part feature build in Daily Entry
Only used for GL accounts that are not unique to a day part
Forecasting Allows the selected account to be available for Forecasting